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Committee Recommendations Approved at May 18 Burlington Council Meeting

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At the May 18 Burlington Council meeting, numerous recommendations were approved from the May cycle of committee meetings. Below are some of the highlights split up by committee.

Click this link to go through the full post-meeting minutes for all recommendations that were approved at the May 18 Regular Council meeting: Post-Meeting Minutes – Regular Meeting of Council_May18_2021. Click this link for the minutes from the May 5 Special Meeting of Council: Post-Meeting Minutes – Special Meeting of Council_May05_2021.

Minutes from the Corporate Services, Strategy, Risk and Accountability (CSSRA) Committee; Environment, Infrastructure and Community Services (EICS) Committee; and Community Planning, Regulation & Mobility (CPRM) Committee meetings can be found under the “Related Links” header at the end of this post.

There are also separate posts for Council approving:

HIGHLIGHTS:

CPRM COMMITTEE (May 4)

• AMENDMENTS TO HERITAGE PROPERTY TAX REBATE PROGRAM TO INCLUDE ELIGIBLE COMMERCIAL HERITAGE PROPERTIES — Community Planning Department report.

Recommendation:

Approve the amendments to the Heritage Property Tax Rebate Program, as set out in community planning report PL-26-21; and

Approve By-law 37-2021 (Appendix A) being a by-law to amend By-law 61-2016 to add eligibility for designated commercial heritage properties; and

Direct the Director of Community Planning to notify and inform all owners of a designated commercial heritage property about the changes to the Heritage Property Tax Rebate Program and provide an application for the 2021 tax year.

Carried unanimously by Council.

MAYOR MEED WARD’S TAKE:

This is another significant milestone to build a new relationship with heritage property owners. The principle is to be incentive-based, and not to use the stick of legislation. We recognize when we protect heritage, there is a community benefit — as a result, I think it’s reasonable to ask the community to contribute. The tax rebate helps bring down some of the cost. I think we’ve struck the right balance here with the rebate program.

 

• OPTIONS TO INCREASE THE ABILITY FOR PHYSICAL DISTANCING IN THE DOWNTOWN — Motion Memorandum from Ward 2 Councillor Lisa Kearns and Ward 4 Councillor Shawna Stolte

Recommendation:

Direct the Executive Director of Community Planning, Regulation and Mobility and the Director of Transportation Services to explore options to increase the ability for physical distancing and safe passage in response to COVID-19 for the area of Brant Street (Caroline Street to Lakeshore Road) for Saturdays and Sundays, from July 3 – September 5, 2021 with a recommendation and report back to the June 8, 2021 Community Planning, Regulation and Mobility Committee meeting. (SD-10-21).

Carried unanimously by Council.

MAYOR MEED WARD’S TAKE:

We have business that continue to struggle and many have curb side pickup as their lifeline during this pandemic, so we need to keep that in mind with any options we explore. I know the public is always open to pedestrianization – recognizing there are multiple users with different needs in the area. I’m looking forward to hearing back from the community, business community and staff on the technical aspects on this.

 

CSSRA COMMITTEE (May 5)

• VERBAL UPDATE ON CUSTOMER EXPERIENCE IMPLEMENTATION PLAN — Presentation from City staff.

Recommendation:

Receive and file the May 5, 2021 staff presentation providing the customer experience implementation plan.

Carried unanimously by Council.

MAYOR MEED WARD’S TAKE:

The way I used to describe our future state as part of the Red Tape Red Carpet Task Force was that I wanted our City Hall to be the place you choose to go if you had other options. I know our staff feel that way and we’re making progress. I know there are some areas where we’re not there yet — and it’s OK to admit that, but we’re working on it. Good customer service is more efficient for time and money. I’m really keen to see more departments get onboard with our Customer Response Management (CRM) system and see the data that can be gleaned from that. I look forward to the continued steps to get us to great customer service.

 

• STAFF DIRECTION REGARDING & BUDGETING AT THE CITY OF BURLINGTON — Motion Memorandum from Ward 5 Councillor Paul Sharman.

Recommendation:

Direct the Chief Financial Officer to report back in July 2021 as part of the budget framework report on process changes reflecting a coordinated corporate integrated business planning, measurement, budget and performance management process

Carried unanimously by Council.

MAYOR MEED WARD’S TAKE:

I thank Counc. Sharman for his work on this and all the staff who participated in these conversations. It has become clear that Council is ready for a new way to do our budgets and staff are too. The goal is to have a better budget process so that we’re more strategic in decision-making, and more proactive. We don’t know there’s an issue with resourcing until it bubbles in our email inboxes. We need to get out in front and ahead of those issues before they bubble up. We already collect a lot of the data Council is looking for — it needs to be brought to our attention more regularly. It helps us flag the areas that need our attention more proactively. This is about being a high-performing board, as a Council, and ensuring we have the best information at the time to make the best decisions for our residents.

 

EICS COMMITTEE (May 6)

• TYANDAGA — PUBLIC PARK & GOLF COURSE FOLLOW-UP REPORT — Recreation, Community and Culture Department report.

Recommendation:

Direct the Director of Recreation, Community and Culture to permanently phased-in over 2022 – 2026, a change to the Tyandaga operating model, shifting from the current net zero model to a tax-supported model funded by both user fees and the general tax-base, as outlined in recreation, community and culture department report RCC-01-21.

Carried unanimously by Council.

MAYOR MEED WARD’S TAKE:

Golf does have a reputation of being an elite sport, but it doesn’t have to be. We’ve seen a lot of young people take it up and one of the few sports people can do safely. Tyandaga is really a community asset. I’m thrilled to see what staff has come up with in terms of community planning. We have a principle that when there is a community benefit to a community asset, the community shares the cost. I know staff will leave the door open for opportunities to partner. It is necessary to keep this as a community asset. This is not open for development, we are not letting it change from greenspace. I know our residents will gladly share the cost of this to ensure to stays greenspace.

 

• BEACHWAY PARK – PARKING UPDATE — Transportation Services Department report.

Recommendation:

Direct the Director of Roads, Parks and Forestry to install landscape stone and flower planters in the proximity of the Trans Northern Pipeline as outlined in transportation services department report TS-07-21.

Carried unanimously by Council.

MAYOR MEED WARD’S TAKE:

I’m thrilled and grateful to staff for their creativity in this and for going back and finding a more cost-effective solution and more beautiful solution. Every dime we spend on beautification is worth it for our community. This is a huge value add in terms of pride of community and where we live. We will be getting some revenue from the parking and that will help defray some of the costs. I know it will get a positive response from the community. This is a jewel in our parks system and is a draw across the province and it does us proud.

 

RELATED LINKS:

*Posted by John Bkila, Mayor’s Media and Digital Communications Specialist

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Media Specialist: John Bkila
john.bkila@burlington.ca
905-335-7600